Point of Sale System refers to the
time and place – the point – that sales transaction is completed. POS
also called as Point of Purchase is the central
component of the business; it is a hub (or) a place where everything
related to our business gets merged. POS may also
stand for point of service, or the time when
customers interact with merchants. A
point of sale system can be described as a collaboration of both the software
and hardware where people from different areas with different needs can be able
to make their day-to-day transactions, making their business operation very
simple. POS is almost used in every business application such as sales
reporting, quotations and stock transfers, book keeping, banking, restaurant
management, inventory systems, issuing of purchase orders…Etc. POS systems are bit complex than the old cash register
based process because the modern POS can actually store every piece of data
regarding the customer report, helps in managing the inventory of sales and can
even track the employee productivity. As the technology keeps on growing with
the latest and updated versions POS has wiped off all the traditional data
storage process with cloud-based POS systems, by using the cloud POS everything
we do can be done in real time i.e., the data can be accessed online throughout
the business application. We can even manage the inventory at any place and
anytime.POS is an automatic recorder i.e., whenever a sales happens in
regarding to a particular product or so the POS automatically records that
transaction and maintains it up-to-date. If still we need extra information
then we can store data manually, so that now it becomes a huge profit for the
merchants or the customers and take a profitable step in organizing the goods
i.e.., ordering. A POS system can be very helpful in
saving the time of the customer and removing the data entered multiple times
i.e., duplication of data or work can saves time and duplication of work, can
increase efficiency and can increase the accuracy of business application, can
have a clean reporting without any duplication, and providing excellent
customer service. From the basic
traditional point of sale developmnt management which was introduced in the 20th century,
to the recent invention of web-based and mobile point of sale in the 21st century.

 

 

 

 

 

 

 

 

 

 

 

 

 

2.   Basic Requirement

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a.   Software Requirements

                                                                        
i.     
Java

                                                                      
ii.     
J2EE

                                                                   
iii.     
HTML

                                                                   
iv.     
MySQL

b.  Hardware Requirements

                                                                        
i.     
Minimum Windows Software

                                                                      
ii.     
Hard Drive and Minimum of 8 MB memory

                                                                   
iii.     
A CD-ROM drive

c.     Functional Requirements

                                                                        
i.     
Login Menu

                                                                     
ii.     
Home

1.    Inventory

2.    Add Inventory

3.    View All Inventory

4.    Search Inventory

                                                                  
iii.     
Customer

1.    Add Customer

2.    View All Customers

3.    Search Customers

                                                                  
iv.     
Sale

                                                                     
v.     
User

                                                                  
vi.     
Logout.

3.  
Scope

·       
POS
systems seek to automate as much of a retailer’s financial processes as
possible.

·       
By
increasing information reporting accuracy, retailers gain smoother operations
and better information on which to make crucial business decisions.

·       
By
reducing the labor hours required to gather such information, retailers can
reduce the cost associated with record keeping and information collection.

·       
 Likewise, costs are further reduced because
retailers have more current information on buying trends and inventory levels,
as well as increased accuracy in regard to the prices charged to customers.

·       
You can analyze
sales data; figure out how well all the items on your shelves sell, and adjust
purchasing levels accordingly.

·       
You can maintain
a sales history to help adjust your buying decisions for seasonal purchasing
trends.

·       
You can improve
pricing accuracy by integrating bar-code scanners and credit card authorization
ability with the POS system.

·       
Ease of use. Look for software with a user-friendly graphical
interface.

·       
Entry of sales information. Most systems allow you to enter
inventory codes either manually or automatically via a bar-code scanner. Once
the inventory code is entered, the systems call up the standard or sales price,
compute the price at multiple quantities and provide a running total. Many
systems make it easy to enter sales manually when needed by letting you search
for inventory codes based on a partial merchandise number, description,
manufacturing code or vendor.

·       
Pricing. POS systems generally offer a variety of ways to keep
track of pricing, including add-on amounts, percentage of cost, margin
percentage and custom formulas. For example, if you provide volume discounts,
you can set up multiple prices for each item.

·       
Updating product information. Once a sale is entered, these systems
automatically update inventory and accounts receivable records.

·       
Sales tracking options. Different businesses get paid in
different ways. For example, repair or service shops often keep invoices open
until the work is completed, so they need a system that allows them to put
sales on hold. If you sell expensive goods and allow installment purchases, you
might appreciate a loan calculator that tabulates monthly payments. And if you
offer rent-to-own items, you’ll want a system that can handle rentals as well
as sales.

·       
Security. In retail, it’s important to keep tight control over cash
receipts to prevent theft. Most of these systems provide audit trails so you
can trace any problems.

·       
Taxes. Many POS systems can support numerous tax rates-useful if
you run a mail order business and need to deal with taxes for more than one
state.